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SAFCOL Unsolicited Proposals
Procurement

Unsolicited Proposals

Submit unsolicited proposals to SAFCOL through the Unsolicited Proposals Framework.

This framework enables SAFCOL to consider "Unsolicited Proposals" to take advantage of the private sector's capacity to conceptualise, package and develop innovative, unique as well as profitable projects or concepts whilst ensuring that the public policy objectives of the constitution on procurement of contracts by an organ of state are complied with at the same time.

Criteria for consideration

When SAFCOL will consider an Unsolicited Proposal

As a general principle, SAFCOL is not obliged to consider an Unsolicited Proposal but may consider such a proposal only if it meets the following requirements:

  • A comprehensive and relevant project or concept feasibility study has established a clear business case of profitability for SAFCOL.
  • The product or service proposed involves an innovative design and/or approach that will provide SAFCOL with a competitive edge in the market.
  • The product or service presents a new and cost-effective method in the commercial management practice of SAFCOL.
Required information in a proposal

What every Unsolicited Proposal must contain

Proponent information

  • Company letterhead, name and other details.
  • Date of submission.
  • Proponent's full legal name (individual or organisation).
  • Complete postal and physical address.
  • Identification number for individuals or registration number for corporations.
  • Authorised representative's name and contact details.
  • Declaration that the proposal is not influenced by any non-public information from SAFCOL or its stakeholders.
  • Declaration if a relationship exists with any SAFCOL employee(s).

Proposal overview

  • A concise title and a 200-word abstract summarising the proposed product or service.
  • Statement outlining commercial objectives, marketability, approach and scope.
  • Description of the innovative and unique aspects, with supporting evidence.
  • Detailed statement on anticipated benefits, profit margins and cost advantages.
  • Explanation of how the proposal supports SAFCOL's strategic growth and commercial objectives.
  • Validity period for which the proposal is valid (not less than six months).

Confidentiality and proprietary data

  • Details of any confidential or proprietary data not to be made public.
  • A Non-Disclosure Agreement, to be signed by both parties.

Feasibility and compliance

  • A comprehensive and relevant project or concept feasibility study.
  • A statement confirming compliance with the criteria outlined in the policy.

Additional information

  • Names of other South African institutions that have received a similar proposal.
  • Any other relevant information or remarks.

Declaration and signature

  • A declaration by the proponent asserting the truthfulness and accuracy of the information provided.
  • The authorised representative's signature and the date of signing.
Evaluation and bidding process

How proposals are evaluated

Proponents will be informed of SAFCOL's decision to consider or reject the proposal. Once taken into consideration, the Commercial division within SAFCOL will conduct a thorough evaluation, assessing feasibility, uniqueness, scientific and technical merits, and alignment with corporate objectives.

If all criteria are met, SAFCOL may consider proceeding with a non-binding Memorandum of Understanding, which will lay the foundation for collaboration and further exploration of a potential partnership. The proponent will be expected to conduct a pre-feasibility assessment and present the findings to SAFCOL within a stipulated timeframe. The proposal will then follow a competitive bidding process in alignment with National Treasury regulations, to first test the market (RFI), followed by a Request for Proposals (RFP). The proponent will participate in this bidding process to ensure transparent and fair consideration of all potential bidders.

The full details regarding this process will be communicated to proponents once their bids are deemed fit for consideration.